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HR Payroll Coordinator

Starting asap

BSB is a not for profit, inclusive independent international school comprising 1,350 students from approximately 70 countries. Located in the parkland of Tervuren, we enjoy world class facilities set within an inspiring green campus, yet near all the amenities of the university city of Leuven and the capital city of Brussels. But what makes our school an exceptional place to learn and grow, and what really sets us apart, are the relationships we build, the culture of kinship we foster and the pursuit of quality in everything that we do.

We are committed to providing a vibrant and engaging holistic education for our students in a harmonious atmosphere. With everyone learning and working together to inspire success, we have created a thriving community with the notion of ‘one school’ at its heart. By balancing academic endeavour with pastoral care, and classroom-based learning with enrichment opportunities, we provide our students with the best opportunities possible to broaden their aspirations and horizons.

Our curriculum is British based and uniquely adapted to the needs of our international and diverse student body. There is an Early Childhood Centre for children aged 1-3. Our Primary School offers a bespoke enquiry-based curriculum. Students in Year 10 & 11 study for (I)GCSE and BTEC courses. Post-16 students can choose from three internationally recognised pre-university examination courses: English A Levels, International Baccalaureate (IB) Diploma or BTEC.  Our Enrichment programme is exceptional, offering over 100 activities per week.

As one of the top performing schools in the world, BSB students go on to attend a wide range of top universities across the globe. We believe that our exceptional student outcomes and top world rankings are really a happy by-product of our unique culture built on care, curiosity, and collaboration.

This vacancy has arisen because the current post holder will retire in December, and we want to ensure a seamless transition and the new staff member to fully understand the scope of the role in our setting.

Purpose of the role:

We are looking for a knowledgeable Payroll specialist to process all payroll activities and ensure the timely and accurate payment of staff salaries.

Responsible to: The HR Director

Key tasks:

  • able to use payroll software with accuracy and efficiency
  • coordinate changes in payroll (e.g., leavers, new staff)
  • ensure staff receives the correct compensation in a timely manner
  • investigate and resolve any payroll issues or discrepancies
  • ensure compliance so that all laws, payroll tax obligations and policies are met
  • process all employee data
  • deliver the highest standard of customer service when dealing with HR enquiries
  • assist the HR Team for the day-to-day tasks

The post holder may be required to perform duties other than those given in the job description for the post. The duties and responsibilities may vary from time to time without changing the general character of the duties or the level of responsibility entailed.

Skills and knowledge:

  • Proven previous HR and payroll experience
  • Familiar with Belgian social legislation
  • Excellent administrative, analytical and organisational skills with a keen eye for detail
  • Good general IT skills
  • Trustworthy with a high level of confidentiality
  • Excellent interpersonal and customer-facing skills.
  • Strong communication skills in English and in Dutch, both written and verbal.
  • The flexibility and willingness to learn and work on own initiative.
  • Ability to work well as part of a team


  • Bachelor’s degree in HR and/or administrative studies or equivalent through experience

The Person:

  • Commitment to the BSB Guiding Statements
  • Committed to achieving the best at all times for BSB students
  • Belief that in learning and in life more is achieved together than alone
  • Committed to the safety and wellbeing of BSB students.

In return, we offer:

  • A full-time, permanent contract with generous holiday provision
  • On the job training
  • Interesting position in an international environment
  • An attractive salary – BSB Operational scale – Band 4 representing a minimum of € 52.135 and maximum € 81.483 gross per year (depending on the years of relevant experience) and extra-legal benefits including hospitalisation insurance, extra pension payments, extra holidays, luncheon vouchers, free use of the BSB sport facilities

Application process:

The deadline for applications is Sunday 5 February 2023 at 16:00 (CET).
Please note that only applications sent in via the BSB website will be considered. No other submissions will be accepted.

Interviews will be held at the school before mid-February.

We look forward to receiving your application. If you have not heard anything further from us by the end of February 2023, please assume you have been unsuccessful on this occasion.

 “The British School of Brussels is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.” (with reference to the most recent KCSIE)

 BSB is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our community.

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