Legal Compliance and Data Protection Administrative Coordinator

BSB is a not for profit, inclusive independent international school comprising 1,350 students from approximately 70 countries. Located in the parkland of Tervuren, we enjoy world class facilities set within an inspiring green campus, yet near all the amenities of the university city of Leuven and the capital city of Brussels. But what makes our school an exceptional place to learn and grow, and what really sets us apart, are the relationships we build, the culture of kinship we foster and the pursuit of quality in everything that we do.

We are committed to providing a vibrant and engaging holistic education for our students in a harmonious atmosphere. With everyone learning and working together to inspire success, we have created a thriving community with the notion of ‘one school’ at its heart. By balancing academic endeavour with pastoral care, and classroom-based learning with enrichment opportunities, we provide our students with the best opportunities possible to broaden their aspirations and horizons.

Our curriculum is British based and uniquely adapted to the needs of our international and diverse student body. There is an Early Childhood Centre for children aged 1-3. Our Primary School offers a bespoke enquiry-based curriculum. Students in Year 10 & 11 study for (I)GCSE and BTEC courses. Post-16 students can choose from three internationally recognised pre-university examination courses: English A Levels, International Baccalaureate (IB) Diploma or BTEC.  Our Enrichment programme is exceptional, offering over 100 activities per week.

As one of the top performing schools in the world, BSB students go on to attend a wide range of top universities across the globe. We believe that our exceptional student outcomes and top world rankings are really a happy by-product of our unique culture built on care, curiosity, and collaboration.

We are seeking a detail-oriented and proactive Legal Compliance and Data Protection Administrative Coordinator to support the school’s Human Resources and Finance department in ensuring full compliance with Belgian employment legislation, GDPR regulations, and internal policies. The Legal Compliance and Data Protection Administrative Coordinator supports the school’s adherence to regulatory requirements, internal policies, and best practices in data protection.

Reports to: The HR Director and the Finance & Operations Director

Key Responsibilities:

• Legal Compliance
• Monitor and support compliance with Belgian employment and data-related legislation and ensure internal policies and practices remain compliant.
• Assist with contract reviews, vendor agreements, and due diligence checks.
• Support the visa, work permit, residency and expat processes for international staff in collaboration with legal partners.
• Coordinate preparation of documentation required for audits, inspections, or legal consultations.
• Liaise with external legal advisors as needed and assist in implementing recommendations.
• Data Protection (GDPR)
• Act as the main point of contact for GDPR compliance.
• Ensure proper processing, storage, and retention of data in accordance with GDPR and school policies.
• Maintain and update data registers and data protection impact assessments.
• Promote awareness and good practices around data protection through training and internal communication.
• Administrative Coordination
• Maintain and organise all compliance and data protection documentation.
• Draft, review, and maintain legally compliant employment contracts, amendments, and related documentation.
• Help develop and update school policies, forms, and internal procedures related to compliance.
• Coordinate compliance training sessions for staff, including scheduling and attendance tracking.
• Support internal reporting and risk management documentation under the guidance of HR and Finance.
• Ensure confidentiality and integrity of all compliance-related records and processes.
• Provide general administrative support to the HR and Finance department.

Required Qualifications and Skills

• Degree in law (or equivalent legal qualification) with a strong focus on labour law and/or data protection.
• At least 3–5 years of experience in compliance, legal administration, or data protection roles.
• Good understanding of GDPR and Belgian employment law.
• Strong administrative and organisational skills with excellent attention to detail.
• Ability to handle sensitive information with discretion.
• Dutch as a mother tongue is required; fluency in English is also essential. French is a plus.
• Experience in an international or educational setting is an advantage.

The Person:

• Commitment to the BSB Guiding Statements
• Committed to achieving the best at all times for BSB students
• Belief that in learning and in life more is achieved together than alone
• Committed to the safety and wellbeing of BSB students.

In return, we offer:

• A full-time (37,5 hours/week) permanent contract with very generous holiday provision
• An interesting position in an international environment
• An attractive salary – BSB Operational scale – Band 4 representing a minimum of
  € 55.326 and maximum € 86.470 gross per year, depending on the years of relevant experience
• Interesting extra-legal benefits including hospitalisation insurance, extra pension payments, 22 extra holidays, luncheon vouchers, free use of the BSB sport facilities

Application process:

The deadline for applications is Sunday 24 August 2025 at 16:00 (CET).
Please note that only applications sent in using the application form on the BSB website will be considered. No other submissions will be accepted.

We look forward to receiving your application. If you have not heard anything further from us by mid-September 2025, please assume you have been unsuccessful on this occasion.

 “The British School of Brussels is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.” (with reference to the most recent KCSIE)

 BSB is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our community.

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