Part-time School Secretary for the Principal’s Office

Starting September 2025

BSB is a not for profit, inclusive independent international school comprising 1,350 students from approximately 70 countries. Located in the parkland of Tervuren, we enjoy world class facilities set within an inspiring green campus, yet near all the amenities of the university city of Leuven and the capital city of Brussels. But what makes our school an exceptional place to learn and grow, and what really sets us apart, are the relationships we build, the culture of kinship we foster and the pursuit of quality in everything that we do.

We are committed to providing a vibrant and engaging holistic education for our students in a harmonious atmosphere. With everyone learning and working together to inspire success, we have created a thriving community with the notion of ‘one school’ at its heart. By balancing academic endeavour with pastoral care, and classroom-based learning with enrichment opportunities, we provide our students with the best opportunities possible to broaden their aspirations and horizons.

Our curriculum is British based and uniquely adapted to the needs of our international and diverse student body. There is an Early Childhood Centre for children aged 1-3. Our Primary School offers a bespoke enquiry-based curriculum. Students in Year 10 & 11 study for (I)GCSE and BTEC courses. Post-16 students can choose from three internationally recognised pre-university examination courses: English A Levels, International Baccalaureate (IB) Diploma or BTEC.  Our Enrichment programme is exceptional, offering over 100 activities per week.

As one of the top performing schools in the world, BSB students go on to attend a wide range of top universities across the globe. We believe that our exceptional student outcomes and top world rankings are really a happy by-product of our unique culture built on care, curiosity, and collaboration.

We are seeking a highly organised and dependable School Secretary to provide day-to-day administrative support to the Principal’s Office and act as a back-up for the Personal Assistant to the Principal/Clerk to the Board. The role requires excellent administrative, organisational, and interpersonal skills, with the ability to manage sensitive information with the utmost discretion. This position is ideal for a reliable professional who thrives in a fast-paced, multicultural educational environment.

Key Responsibilities:

• Administrative Support to the Principal’s Office

• Provide day-to-day secretarial and administrative assistance to the Principal.
• Manage correspondence, draft letters, emails, and internal memos in English and Dutch.
• Maintain filing systems and ensure documentation is properly organised and accessible.
• Maintain an up-to-date school calendar and support planning of events led by the Principal’s Office.
• Help prepare reports and other key documents for leadership and external bodies.
• Support communication between the Principal’s Office and staff, parents, students, and visitors.

• Backup Support to the PA/Clerk to the Board

• Provide administrative cover for the PA to the Principal during absences or high-demand periods.
• Assist with the logistical and administrative preparation for Board meetings.
• Help maintain Board records, meeting minutes, and compliance-related documentation as needed.
• Support coordination of strategic events or visits involving the Principal and Board.

• Document Management and Compliance

• Maintain high-quality filing systems for official school records.
• Ensure timely tracking of administrative deadlines.

Qualifications and Experience:

• Degree in administration, secretarial studies, or a related field.
• At least 2 years’ experience in a professional administrative role; experience in a school or international setting is a strong asset.
• Fluent in English and Dutch (spoken and written); French is a plus.
• Strong IT proficiency
• Experience supporting senior leadership and handling confidential information.

The Person:

• Commitment to the BSB Guiding Statements
• Committed to achieving the best at all times for BSB students
• Belief that in learning and in life more is achieved together than alone
• Committed to the safety and wellbeing of BSB students.

In return, we offer:

• A part-time (50 to 60%), permanent role with generous holiday provision
• On the job training
• Interesting position in an international environment
• An attractive salary – BSB Operational scale, Band 3 representing a minimum of
  € 45.417 and maximum € 70.983 gross per year (full-time, pro-rated for part-time roles), depending on the years of relevant experience
• Interesting extra-legal benefits including hospitalisation insurance, extra pension payments, additional holidays, luncheon vouchers, free use of the BSB sport facilities

Application process:

The deadline for applications is Sunday 17 August 2025 at 16:00 (CET).
Please note that only applications sent in using the application form on the BSB website will be considered. No other submissions will be accepted.

Interviews will be held at the school at the end of August or the beginning of September 2025.

We look forward to receiving your application. If you have not heard anything further from us by mid-September 2025, please assume you have been unsuccessful on this occasion.

 “The British School of Brussels is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.” (with reference to the most recent KCSIE)

 BSB is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our community.

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